Professionals who work remotely look at digital tools as lifesavers. They use digital applications to keep in touch with their teammates and clients, be more efficient and productive, and simplify their day-to-day tasks.
In today’s highly digitized world, almost everyone is online. Hence, businesses should adopt the right tools to increase the productivity and efficiency of their workforce, finding optimal technologies — both hardware and software — to achieve their objectives.
Digital tools are essential for remote workers to perform their tasks despite not being physically present in the office. Moreover, as businesses equip their employees with the most suitable digital tools for their type of work, remote work becomes easier.
Electronic signature applications are some of the digital tools that simplify remote work. An e-signature — a shorter and more popular name for electronic signature — enables professionals to sign electronic documents.
Businesses can integrate electronic signatures into their workflows without significantly disrupting their set processes and having to invest in an expensive digital tool. E-signature applications are, in general, inexpensive but can guarantee a good return on your investment.
As e-signatures simplify paperwork-related tasks, team members afford more time in their hands to focus on more important projects and initiatives. And while companies need to assess the requirements of their teams before giving them access to an e-signature application, equipping them with the right e-signatures tools is beneficial.
Here are some of the ways using e-signatures are helping teams:
Reducing paper-related expenses
The conventional method of sending paperwork back and forth between clients and employees often involves unnecessary costs from printing, transporting, and mailing documents just to collect signatures. Moreover, it wastes valuable time and resources that could otherwise be used in improving the business. Electronic signatures allow you and empower your team to save money by eliminating any unnecessary expenses so you can invest them where they will benefit your company and clients alike.
Preserving the environment
One of the major advantages of using electronic signatures and electronic documents is not only the ability to reduce paper-related costs, including printing and postage fees, but also the power to contribute to environmental preservation. By using digital tools, particularly e-signature, you prevent your team from potentially wasting paper and become an advocate for them to understand the importance of preserving natural resources.
Securing documents
Due to their advanced encryption technologies that keep sensitive information confidential, electronic signature applications are secure. Moreover, e-signature applications adhere to global data security standards to protect their users. For instance, if an unauthorized person gains access to the documents you e-signed, they will find it virtually impossible to decrypt the files.
In addition, e-signatures, compared to ink-on-paper ones, are less likely to be forged, as e-signature applications employ advanced technologies to create an ultra-secure environment for signing — no one will be able to access documents unless they are the signatory. Thus, no matter where your teammates are, electronic signature applications allow them to securely complete documents.
Accessing files no matter their location
Electronic signatures enable your teams to access and sign documents when they need to, no matter where they are. As long as they have a reliable internet connection and a device — computer, laptop, or smartphone — they will be able to access the documents they need to complete. Using e-signature software, your team can now send documents across departments, cities, and countries without trouble.
Managing documents
Electronic signature applications allow professionals to review their documents properly and thoroughly. They ensure that all signatories sign the electronic document and that no signature field is unfulfilled. They let users edit the document to add or remove information. They make collaborating on a single document easier. You will rarely miss tasks related to managing and completing your documents when you let your team utilize an e-signature application. Moreover, with e-signatures, you can make your workflows more efficient and less time-consuming.
E-signatures also give you the ability to manage multiple files at once. Electronic signature applications have their user profile or dashboard where you can manage and organize your documents. Physical documents can create clutter and are space-consuming. They can be tough to tackle especially when your team is working on multiple projects. With e-signature, your team does not have to be in a single location to manage documents.
Saving time
E-signature applications are effective tools that make your paperwork-related processes less time-consuming. Your document workflows become easier and more efficient as your teammates can now e-sign documents and collect e-signatures from anywhere — no more printing and physically finding signatories. Signing a document using electronic signatures is easy, only taking a few minutes.
Customizing documents
When there are errors on physical documents, in most cases, professionals just discard them. This situation happens mostly when the documents are legal. Electronic signatures allow for editing so your team can easily correct mistakes, without throwing the documents into the trash bin. Customizing electronic documents is easy using an electronic signature application.
Improving collaboration
Teammates can easily collaborate and work on an electronic document using an e-signature application. E-signature applications are becoming a widely used tool in modern-day business in terms of enabling professionals to work on electronic documents. Previously, when professionals work on a single document, they have to be in the same location or they need to spend money to travel from one place to another just to meet up with other professionals. Today, e-signature applications enable professionals to work on an electronic document no matter how scattered they are in the world. No more visiting another person’s office to confirm the contents of a document or to collect signatures. With e-signatures, collaborating on documents can be done virtually.
The above benefits are just some of the benefits of e-signatures that make businesses shift from manual paperwork to digital paperwork.
Electronic signatures are definitely a step forward in today’s world of business and technology. They allow professionals to get their work done faster and more efficiently without compromising on security or convenience. With e-signatures, no more driving around time. No more traveling for hours just to collect signatures.